Procurement Assistant

Key Responsibilities:
1.Purchase Order Processing:
Assist in creating and processing purchase orders based on requisitions from various departments.
Ensure accuracy and completeness of purchase orders, including item descriptions, quantities, and pricing.
Coordinate with vendors and internal stakeholders to confirm order details and delivery schedules.
Track and update purchase orders in the procurement system or spreadsheet.

2.Inventory Management:
Assist in monitoring inventory levels and reorder points for commonly used items.
Coordinate with warehouse or inventory management team to ensure timely replenishment of stock.

3.Sourcing and Negotiation:
Assist in researching potential sources for goods and services, including both new and existing suppliers.
Assist in negotiating pricing, terms, and contracts with vendors to obtain the best value for the organization.
Monitor market trends and industry developments related to procurement.

4.Documentation and Reporting:
Maintain procurement documentation, including contracts, purchase orders, and vendor agreements.

5.Compliance and Policy Adherence:
Ensure compliance with organizational procurement policies and procedures.
Assist in reviewing and verifying invoices for accuracy and compliance with purchase orders and contracts.
Assist in resolving any discrepancies or issues related to invoicing or deliveries.

6.Administrative Support:
Provide general administrative support to the procurement team, such as organizing documents, and responding to inquiries.
Assist in maintaining and organizing electronic and physical procurement files.

7.Communication and Collaboration:
Collaborate with internal stakeholders, such as finance, operations, and project management teams, to ensure alignment of procurement activities with organizational goals and objectives.
Communicate effectively with colleagues and external partners to facilitate smooth procurement processes.


8.Ad-hoc Tasks:
Assist in handling any other procurement-related tasks or projects as assigned by the procurement manager or team lead.

Job Requirements:
• Minimum Diploma holder.
• Experience in procurement is an advantage.
• Proficient in verbal and written communication skills in both English and Bahasa Malaysia.
• Computer literate, with proficiency in Microsoft Outlook, Office, and Excel.
• Familiar with using SAP will be added advantage

03-78481282